The contracts module in our booking system allows guests to digitally sign a contract. This is especially useful for bookings of annual pitches, seasonal pitches, and packages. It enables you to record agreements digitally and makes the booking process more efficient.
Important: The contracts module is not enabled by default in our booking system. Please contact the support team to activate this feature.
Activating Contracts
Navigate via Settings > Arrangements and discounts to the annual pitches, seasonal pitches or packages.
Click Edit next to the desired annual pitch, seasonal pitch, or package.
Open the Attachments, conditions and rules tab.
Enable the option Guest must sign a contract.
Click Save changes.
Adding a Signature
You can upload your own signature, which will automatically be added to contracts.
Go to Settings > Account > General > Reservation confirmation tab.
Upload the desired signature under Signature for reservation confirmation.
Sending Contracts
There are two ways to send contracts:
Via a reservation
Open the desired reservation.
Go to the Contracts tab.
Select the desired contract.
You can then choose one of the following actions:
View
Publish contract
Publish and send
When you choose Publish and send, the guest automatically receives an email with a link to digitally sign the contract.
Via the contracts overview
Go to Reports > Contracts > Send contracts. Here you will find an overview of all bookings for which a contract still needs to be signed.
For each reservation, select which of the following actions you want to perform for the contract:
View
Activate
Activate and send
Tip: Check this overview regularly to see which contracts still need to be sent or signed.