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Export owner statements as a business SEPA transfer

Easily export owner statements as a SEPA file and import business transfers directly into your online banking environment. Learn how to configure the required settings and export payments.

Do you use owner statements to pay owners on a regular basis? If so, you can export your owner statements as a SEPA file. This file can be imported into your bank's online banking environment, allowing all payments to be processed in one go.

This saves time and reduces the risk of manual entry errors.

Note: this module is not enabled by default. If you would like to use it, please contact support at [email protected].

What is a SEPA transfer?

SEPA stands for Single Euro Payment Area and is the European standard for bank transfers. Our booking system generates an XML file (PAIN format) that is supported by most European banks.

Once the file has been imported into your online banking environment, the selected payment will automatically be prepared for processing.

Required settings

Before you can generate a SEPA export, both you organization's bank account and each owner's bank account must be configured.

Configure your organization's bank account

  1. Go to Settings > Administrative > Bank accounts.

  2. Add your organization's bank account.

  3. Enter both the IBAN and BIC, both are required.

Next, link this bank account to the owner statements:

  1. Go to Settings > Account > General > Others tab > eigenarenafrekening.

  2. Select the bank account you just added.

  3. Save the changes.

Configure an owner's bank details

Each owner you want to pay must have valid bank details configured.

  1. Go to Settings > Owners > Owners.

  2. Open the relevant owner via Edit.

  3. Navigate to the bank details.

  4. Enter the owner's IBAN and BIC, bot are required.

Export owner statements as a SEPA file

Step 1: Send the owner statements

Before you can generate a SEPA file, the owner statements must first be sent. For detailed instructions, see the article Sending owner statements.

Step 2: Generate the SEPA export file

  1. Go to Reports > Owner statements > Sent statements.

  2. Select the statements that are ready for payment. Tick the top checkbox if you want to export the entire list.

  3. Choose the preferred export option:

    • 'Export as single overbooking' is enabled by default. Leave this option enabled to combine all payment into a single transfer.

    • Disable this option to export each payment as a separate transfer.

    • You can also choose 'Export all settlements including other pages'.

  4. Click Export business transfers.

Import the SEPA file into your bank

After exporting, an XML file is automatically downloaded. Upload this file through your bank's online banking environment. Most European banks support the SEPA XML format, allowing the payments to be processed immediately.

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