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Setting up and using Peppol

Learn how to set up Peppol and send business invoices directly from a reservation using the Peppol module in our booking system.

Peppol is a network that allows businesses and organizations to securely exchange electronic invoices. With the Peppol module in our booking system, you can send business invoices directly from a reservation.

Before you can send invoices through Peppol, you must first create a Peppol configuration.

Setting up Peppol

  1. Go to Settings > Software > Peppol.

  2. Click New Peppol connection in the top-right corner.

  3. Select the correct business unit.

  4. Check that all required information for the business unit has been completed and add any missing details if necessary.

  5. Save the configuration.

Once saved, the connection will be active for the selected business entity.

⚠️ Important: The Peppol module is not activated by default. If you would like to use it, please contact [email protected] to have the module activated.

Sending an invoice via Peppol

Once the configuration has been set up, you can send business invoices from a reservation.

To send an invoice:

  1. Open a business reservation.

  2. Click the arrow in the top-right corner to open the dropdown menu.

  3. Select Send to Peppol.

  4. Check the details. You will automatically see which business details are required for the business guest's country to send the invoice via Peppol.

  5. Send the invoice.

Check the required details

Before an invoice is sent, our booking system automatically checks whether the business guest has a business identifier that Peppol accepts for the relevant country.

A VAT number can be used for all supported countries. For Belgium, Germany, Finland, France, Lithuania, Latvia and the Netherlands, the company registration number can also be used, such as the KvK number in the Netherlands.

The business guest does not always need to have both numbers. One valid identifier accepted by Peppol for the relevant country is sufficient. If the required business identifier is missing, the invoice cannot be sent via Peppol. When submitting the invoice, you will see which information is still required for that country.

Viewing sent invoices

All invoices sent through Peppol can be found under:

Reports > Peppol > Sent Invoices.

Here, you can view an overview of all invoices that have been sent via Peppol.

Important information

Invoices are sent from our booking system to Peppol and are registered there based on your company details.

Before sending invoices, always make sure your company information is correctly registered within Peppol.

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