The Administrative bookings overview provides insight into all journal entries created by the system. The entries are grouped by ledger account, allowing you to easily analyze how payments have been processed financially.
You can find this overview via Administration > Accountancy > Administrative bookings.
How do administrative bookings work?
Our booking system works on a cash basis accounting principle. This means journal entries are processed based on received payments rather than the moment a reservation is created.
The entries are automatically distributed across the ledger accounts configured in your administration. You can read more about this in our article Ledger accounts.
Because administrative journal entries are posted at the moment a payment is received, only reservations with processed payments are included in this overview.
Updating administrative journal entries per reservation
Would you like to view or recalculate the administrative journal entries of a specific reservation? Follow these steps:
Open the reservation.
Click the arrow in the top-right corner to open the dropdown menu.
Click Administrative bookings (journalizing).
Choose one of the following options:
'Update reservation administrative bookings'.
'Recalculate reservation administrative bookings'.
Updating all administrative journal entries
Would you like to recalculate administrative journal entries for multiple reservations or for an entire year? Please contact us at [email protected].
We will discuss which batch update is required for your situation: updating administrative journal entries or recalculating administrative journal entries.