Ledger accounts and VAT rates determine how revenue, costs, and VAT are processed in the administration of our booking system.
Creating a ledger account
By default, your account already contains several ledger accounts. If you want to add additional accounts, follow these steps:
Click New ledger account in the top-right corner.
Enter the following information: code, description, balance or income statement and type.
Click Save changes.
If you use Belgian VAT rates, you can remove the default Dutch VAT accounts and create new ledger accounts for Belgian VAT liabilities.
Configuring ledger accounts and VAT rates
Open the administration settings via the three-dot menu in the top-right corner and select Set up ledger accounts and tax rates.
You can manage these settings on three different levels:
General: use the same general ledger accounts and VAT rates for all accommodations.
Accommodations: configure different general ledger accounts and VAT rates per accommodation.
Rates: assign a specific ledger account and VAT rate to individual rates for a more detailed revenue breakdown.
Exporting an audit file
Would you like your accountant or bookkeeper to review your settings?
You can export a configuration file from the administration settings. This file contains all relevant accounting settings.
To export the file, click Export Audit File in the administration settings.
Updating reservations administratively
Have you changed general ledger accounts or VAT rates?
Run the batch update 'Administratively update reservations' to apply the latest settings to existing reservations.
This will reprocess existing reservations using the updated accounting settings.
Important: administrative bookings are not updated automatically.
If you also want existing administrative bookings to be updated, please contact [email protected].